Evolvi Conference & Media Event

The Great Western Railway Event

Train Chartering formulates bespoke events with quality train travel and onboard catering to destinations that are relevant to our clients.

Our client for The Great Western Railway Event was Evolvi Rail Systems, which provides the internet-based self-booking tool created specifically for travel management companies.

For their annual media briefing, they required an event that used train travel with onboard dining to an interesting and relevant destination, at which they required a conference facility. The whole event was to take around 5 hours and had to leave from London on a Friday.

Tailored Itinerary developed by Train Chartering


  • A private First Class carriage in a scheduled train, from London Paddington to Swindon
  • Transfer by heritage double-decker bus to STEAM, the Swindon Steam Museum
  • Seminar in STEAM
  • Time to explore STEAM
  • Transfer in the bus to the station
  • The private carriage to London Paddington, with a classic English cream tea

11:45Client's guests assemble in the Steam Bar of the Paddington Hilton
12:40  Guests escorted to their private carriage, a short stroll across the Paddington Station concourse

Train departs

Lunch is served. Smoked salmon pâté with bilinis & chicken 'Jalfrezi', wine / beer / water

13:54  Arrival in Swindon

Transfer by heritage bus to STEAM

Media briefing by Evolvi senior management

Coffee / tea / champagne and petits fours; information pack distributed, includes guide to and map of STEAM

Freedom to wander through STEAM

15:50  Transfer to the station and guide to the private carriage

Train departs

Classic English cream tea

17:14  London Paddington

Project Management

Relevant project management services include:

  • Consultation
  • Reservations
  • Timetable & route planning
  • Ticket management
  • Intensive client communication
  • Catering & other services as required
  • Post-event report

Guest Management

Relevant guest management services include:

  • Briefing station staff so all rail staff can assist guests
  • Meeting and greeting at terminus stations
  • Escorting passengers to the Train
  • Escorting passengers on the Train to the destination
  • Managing onboard services as required
  • Distributing travel & event information

Available free of charge from Train Chartering

  • Initial Consultation - straightforward answers to any rail travel-related questions
  • Outline Proposals - based on your planned journey, to include transfers as required
  • "Your Wishes" - a guide to branding & theming charter Trains and private carriages

Contact Train Chartering for a rail event tailored to your requirements.

Photo Gwr Event01 Photo Gwr Event02 Photo Gwr Event03

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